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Administrative Assistant, 'Beyond Brontës'

An opportunity has arisen to join Screen Yorkshire’s small team, based in central Leeds, to work as an administrative assistant on our Beyond Brontës programme.

Beyond Brontës is designed to break down the perceived and actual barriers that can prevent young people from diverse backgrounds, between the ages of 18 – 24, break into a career in the screen industries.

We need somebody who is highly organised, has an attention to detail and can work proactively. As the first point of contact for the programme, this role requires a person with a confident telephone and communication manner. There are no specific qualifications needed for this job, but previous administrative experience is required.

Job spec

Administrative Assistant, Beyond Brontës programme

Full time – January 2020 to March 2021*
Salary – c. £18000 per annum
Closing date for applications – 12 noon Monday 18th November
Interviews – expected week commending 2nd December

*Current contract runs to March 2020 but we will be seeking funding to extend the programme beyond that date.

About Beyond Brontës

As part of the Screen Yorkshire’s broader training offer, Beyond Brontës aligns with our ambition to grow a world-class screen industries hub of international significance in the Yorkshire and Humber region and to build a diverse, talented skilled workforce. Social mobility, diversity of thought, voices and experiences underpin the Beyond Brontës scheme. We want to build a cohort of young people with the skills, ideas, experience and confidence to enter a broadcast media landscape that is continually changing and evolving. You can read more about the programme here.

As Administrative Assistant, your main duties will include:

  • Acting as the first point of contact for enquiries to the Beyond Brontës programme and filtering enquiries as appropriate. This will require a confident telephone and communication manner
  • Organising and maintaining Beyond Brontës databases, including careers resources, training providers, mentors, industry specialists and placement opportunities.
  • You will need to help ensure the Beyond Brontës programme is compliant with GDPR and data protection legislation
  • Using evaluation software, to track and gather Beyond Brontës programme data, and generate reports to help the Programme Manager monitor key aspects of the programme
  • Organising meetings, both external and internal, participating and taking notes in those meetings, when required
  • As directed by the Programme Manager, liaising with key partners and industry bodies nationally and regionally, including ScreenSkills, BFI, West Yorkshire College Consortium and Bradford UNESCO City of Film
  • Issuing industry placement agreements and confirming industry placement interview arrangements
  • Liaising with Screen Yorkshire’s Communications Manager to help develop communications activities which promote the Beyond Brontës programme and increase the programme’s reach across the Leeds City Region
  • Working alongside the Programme Manager, ensuring regular communication with the Beyond Brontës participants
  • Working with Screen Yorkshire’s finance team, coordinating and booking travel and accommodation for freelance trainers and/or speakers who contribute to the programme’s delivery
  • Finding and booking training venues, caterers and technical support
  • Attending Beyond Brontës events as required. This may include, occasionally, working out of normal office hours and/or at weekend for which time off in lieu is available
  • Supporting the Programme Manager and the wider Screen Yorkshire team in other areas as required

SKILLS AND EXPERIENCE

REQUIRED:

  • There are no specific qualifications needed for this job, but previous administrative experience is required. We need somebody who is highly organised, has an attention to detail and can work proactively.
  • You will need to demonstrate you can work proactively and under your own initiative when needed. The Beyond Brontës Programme Manager can be out of the office at meetings fairly regularly, so you need to be confident in being the first port of call for enquiries and managing those efficiently.
  • Good communication skills are essential – in writing, on the phone and in person as you will be an ambassador for the programme, both internally and externally.
  • You need to be a confident IT user and be comfortable navigating social media for promotional purposes.
  • You also need to demonstrate an affinity with the aims and ambition of the Beyond Brontës programme, in either your personal or professional life.

DESIRABLE:

Interest in or knowledge of the screen industries in Yorkshire and Humber

HOW TO APPLY

If you would like to apply for the role of administration assistant please download and complete our application form via the link below and return it to us using the contact details on the form by 12 noon Monday 18th November. If you have any support needs in order to complete this application enquiries about the role that are not answered in this job spec, please contact: Caroline Cooper Charles, Head of Strategic Programmes at: caroline@screenyorkshire.co.uk or call on 0113 236 8228.

We may use the personal information you give us on your application form for the purpose of reviewing your application and to comply with our funding obligations. This may involve disclosure in confidence to third parties for these purposes only. More details are set out in our Privacy Policy. We are compliant with current data protection laws. In returning your application you are consenting to Screen Yorkshire using your personal information for this purpose.

Diversity Monitoring

Screen Yorkshire wishes to encourage equality and diversity in the workforce in accordance with the Equality Act 2010. Filling out our diversity monitoring form is voluntary, but completing it will help us with our aims. The information you provide will stay confidential and be stored securely.